Job Administration Assistant

To provide a comprehensive administration service to the medical equipment and clinical engineering department at the Sheffield Children’s Hospital.

To ensure that high quality administration support is given to the team at all times enabling the department to function as effectively as possible.

You will prioritise your workload and carry out your duties in such a way as to make a direct and positive contribution to the organisation of the work. It is essential that the you exercise initiative commensurate with the role.

Experience of working with Excel spreadsheets

Experience of data entry

Experience of dealing with telephone calls, face to face enquiries and emails.

Experience / ability to work to deadlines and prioritise workload

Able to demonstrate working as part of a team and on one’s own initiative

Working knowledge of Microsoft Office; Word, Excel, Powerpoint, Email and Internet

Evidence of excellent organisational skills and communication skills

Adaptable and able to work as part of a team and independently

Able to relate to staff in a professional and organised manner

Able to demonstrate enthusiasm and commitment

Excellent interpersonal skills and experience of dealing with senior and clinical staff

Ability to ask for help and guidance

Good telephone manner and able to deal with external contractors face to face

Ability to work under pressure and to tight deadlines

Flexible approach to work

Confident and professional

Pleasant, tactful and understanding manner

Adaptable to change

At Sheffield Children’s, our purpose is clear: to provide healthier futures for children and young people. Our three strategic aims are:

Outstanding Patient Care
Brilliant Place to work
Leaders in Children’s Health

We work successfully with local, regional, and national partners to provide physical and mental healthcare across acute and community settings. Many of our clinicians are amongst the best in their field, recognised nationally and internationally for their expertise.

As well as having enormous pride in what we do, we are a friendly, welcoming, and motivated NHS Trust who are guided by our CARE values: Compassion, Accountability, Respect, and Excellence. Our nearly 4000 colleagues live these values, ensuring kind and compassionate care that makes patients and their families feel safe and at home.

As we approach our 150th anniversary in 2026, we remain committed to enhancing our reputation in children’s health leadership, improving the experiences of both patient and colleagues, and focusing on our communities and population health.

Please refer to the job description and person specification for full details of the role.

Inclusive Recruitment & Selection

We are committed to being an inclusive employer and accurate data capture is an important part of that to ensure we are supportive and representative. Our aim is to ensure that all applicants can see themselves in the available categories on our application form, but we recognise that some of our data capture fields are not inclusive. We have flagged this with our system provider to ask for change.

We offer encouragement and active support to applicants with additional needs, including those from ethnic minorities, with disabilities and members of the LGBTQ+ community. If you wish to adjust any aspect of the recruitment process or wish to find out more about our recruitment & selection processes, please get in touch with our Recruitment Manager: Write to the company

We are continually reviewing our recruitment & selection process to support the long-term aim of Sheffield Children’s being a champion of Equality, Diversity, and Inclusion. If you have any ideas for improvement, please get in touch with Catherine Gilbert at Write to the company

Trust Values

The Trust is committed to providing great quality patient care and keep children, young people and families at the heart of what we do by following our CARE values:

Compassion – leading by kindness and showing empathy, understanding and respect
Accountability – striving to do the right thing and owning responsibility
Respect – value differences, tackling inequality and fostering a culture of inclusion
Excellence – delivering a high-quality standard of care